An electronic signature, according to Law No. 5070 on Electronic Signatures, is a solution that enables secure digital signing and holds the same legal effect as a wet signature in official transactions. This technology offers both speed and security advantages for those looking to save time in business processes. When used correctly, an electronic signature simplifies the quick approval and archiving of documents for companies.
Unexpected Conveniences Companies Experience with Electronic Signatures
Most businesses using electronic signatures experience significant relief in the first few weeks as physical document traffic is eliminated. Processes that used to take days when documents were shipped between cities for signatures can now be completed in a matter of minutes with digital signatures. In contracts requiring multiple authorizations, transactions are completed with a single approval chain, even if the parties are in different locations. This creates a significant time advantage, especially in urgent processes like emergency purchases or contract renewals where quick decisions are needed.
When transitioning to remote work models, reliance on physical signatures for approval processes was a major obstacle. However, with electronic signatures, managers and employees can review and sign documents instantly from their mobile phones or computers. Especially in the post-pandemic era, an average increase of 40-60% in document approval speed has been observed in companies (according to industry data). This increase is not only limited to accelerating workflows but also translates into reduced operational costs as employees save time.
Secure digital archiving significantly reduces the risk of document loss and misfiling. Previously, finding a specific contract could take days. Now, with electronic archiving systems, accessing the needed document is possible within seconds. ArkSigner's Arkİmza product family fully digitizes this process for both individual and corporate users. Electronic signature packages purchased through Nagdos offer advantages such as a card reader, free technical support, and fast delivery. Classic problems like lost documents or forgotten signatures are virtually eliminated in the digital environment. Similar digitalization advantages are highlighted in the article Creating a Loyal Customer Base with Mobile Solutions for Small Businesses.
Common Errors and Solutions in Contract Approval with E-signatures
While the use of digital signatures brings speed and convenience to contract approval processes, it's also possible to encounter some technical errors. One of the most common issues is the inability to sign documents prepared in the wrong file format, or the signed document being deemed invalid. Electronic signature systems typically support PDF or specific extensions; formats like Word documents are not directly accepted. Therefore, the document to be signed must be converted to the appropriate format. Signature invalidity due to incorrect format can lead to unexpected delays in the workflow.
There are also points to consider during identity verification steps. When signing with an electronic certificate, most systems require additional user verification. At this stage, entering incorrect identity information or having an expired digital certificate can prevent the transaction from being completed. Especially for qualified electronic certificates like Arkİmza, compliance with standards set by the ICTA (Information and Communication Technologies Authority) and the use of a current certificate are essential. According to an industry study, 8-10 out of every 100 contracts signed with an e-signature may be deemed invalid on the first attempt due to technical incompatibility or incomplete identity verification.
The main solutions to reduce the error rate in contract approval are as follows:
| Error Type | Solution |
|---|---|
| Incorrect file format | Convert the document to PDF format, use supported extensions in the system |
| Incomplete identity verification | Check if the certificate is current, log in with correct information |
| Expired certificate | Obtain a new certificate or renew the existing one |
Furthermore, carefully following the on-screen instructions at every step of transactions on the electronic signature platform minimizes the risk of erroneous operations. Corporate companies, in particular, can prevent such technical errors by providing regular training to their employees. The success of training and automation in process management is also emphasized in the article 4 Key Factors Affecting Web Design Prices 2026.
Frequently Asked Questions
What is electronic signature?
To apply for an electronic signature, a national ID card or new identity card, a recent passport-sized photo, and an application form are required. For corporate applications, a company authorization document and trade registry gazette are also added. Applications can be made online via Nagdos, and documents can be uploaded digitally.
How is electronic signature planned?
In case of loss or damage to the USB token device, the user must immediately notify the electronic certificate provider. ArkSigner/Arkİmza users can quickly request a new device and certificate by getting support through Nagdos. Identity verification is performed again for the cancellation of the old certificate and the production of a new one.
What should be considered for electronic signature?
According to Law No. 5070 on Electronic Signatures, signatures made with a qualified electronic certificate issued by an ICTA-authorized ESHS (Electronic Certificate Service Provider) produce the same legal effect as a wet signature in official and commercial transactions. Arkİmza fully complies with the technical and legal standards set by the ICTA. However, some special transactions may require additional documents or procedures; for details, current legislation and certificate provider announcements should be consulted.
In the digitalizing business world, as the need for time and security comes to the forefront, electronic signature solutions are rapidly gaining widespread adoption. With ArkSigner's Arkİmza certificate and Nagdos's practical purchase model, it's possible to achieve both speed and legal assurance in business processes. To order an e-signature, you can visit app.www.www.www.www.www.hizmet sağlayıcısı.com/catalog/e-imza to start your transaction.